Data-handling statement

What we store

• The production: title, rehearsal window and nights, location text.
• The scene breakdown: which characters appear in which scenes.
• Cast display names, and optional email addresses or phone numbers used only to send call notices.
• Conflict rules (the dates and times someone can’t attend) with the words they came from.
• Rehearsal plans, call notices, attendance marks and rehearsal reports.

What we don’t store

• Dates of birth.
• Student ID numbers.
• Grades or any academic records.
• Home addresses.
• Uploaded scripts — they are read in memory to draft a breakdown and never stored.
• Conflict-sheet photos and PDFs — read to draft the rules, then discarded. We never store the image.

Where

Hosted in the United States, East region (Vercel iad1 for the application, Neon us-east for the database). All traffic is encrypted in transit (HTTPS only).

Processors

• Hosting and database: Vercel, Neon.
• Email delivery: Resend.
• Claude API (Anthropic): processing only, to read conflict text and draft notices. Content is not used to train models under the API terms.
• Payments: Stripe (no student data is sent to Stripe).
• Error reporting: Sentry.

Retention

• Active while the production is open.
• Deleted 30 days after the account is deleted, or sooner on request.
• Stage managers can delete a production’s cast data at any time.

Who can see it

• The production’s stage managers and directors.
• Cast members see their own conflicts and their own calls.
• Read-only share links show first names and last initials by default, never contact details or conflicts, and are hidden from search engines.

Students under 13

Students under 13 never get accounts and we never ask for a date of birth. Portal accounts require the student to confirm they are 13 or older. For younger casts, the stage manager or a parent or guardian enters conflicts, either directly or through a no-account form link. We collect only what call notices need.

Deletion requests

Email hello@example.com with the production name. We confirm deletion in writing.

{COMPANY}, {ADDRESS}